AI tool stacks: which AI tools work best together

An AI tool stack is a small set of AI tools chained together so each one does the job it is best at, for example one tool to research, another to write and a third to design. This page from Yuzoki, a free AI-education project, gives you 25 multi-tool stacks grouped by theme and 31 department playbooks for teams that use one assistant. Every stack and playbook opens as a step-by-step article with the tools, the order to use them, prompts you can copy and the risks to watch.

There are two ways in. If you already pay for one assistant (Claude, ChatGPT or Gemini), start with its one-time setup guide and then pick a playbook for your department. If you are happy to mix tools, pick a multi-tool stack for your workflow. Most stacks start on free plans. Prices come from each official pricing page and are listed on the Yuzoki compare page.

Multi-tool stacks by theme

Each stack below names the tools it uses in order and what you end up with. The picks come from what people share about their real setups in public posts and community threads, not from paid placement.

Content creators

Posts, newsletters and carousels that sound like you.

  • One webinar, a week of posts. Five LinkedIn posts and a carousel from one recording. Tools: NotebookLM (Google), Claude (Anthropic), Canva (Canva), Zapier (Zapier). Level: Free to start. Time: 90 min.
  • A weekly newsletter in an hour. A sourced, readable newsletter your audience actually opens. Tools: Perplexity (Perplexity), Claude (Anthropic), Canva (Canva). Level: Free to start. Time: 1 hour.

Video & YouTube

Shorts, explainers and faceless videos without a film crew.

  • One long video, a week of shorts. Five to ten vertical clips with captions from one recording. Tools: OpusClip (OpusClip), CapCut (ByteDance), ChatGPT (OpenAI). Level: Free to start. Time: 1 hour.
  • A faceless short from one idea. A 30-second vertical video with visuals, voice and music, without filming. Tools: Claude (Anthropic), Midjourney (Midjourney), Kling (Kuaishou), ElevenLabs (ElevenLabs), Suno (Suno), CapCut (ByteDance). Level: Pro. Time: 2 hours.
  • Your video in another language. An explainer in a new language, with matching voice and captions. Tools: DeepL (DeepL), Claude (Anthropic), ElevenLabs (ElevenLabs). Level: Pro. Time: 2 hours.

Podcasts

Record, edit and promote an episode in one afternoon.

  • An episode, start to finish. A recorded, edited episode with show notes and clips. Tools: Claude (Anthropic), Riverside (Riverside), Descript (Descript), OpusClip (OpusClip). Level: Pro. Time: half a day.
  • An episode becomes an article. A readable blog post and newsletter from one episode. Tools: Descript (Descript), Claude (Anthropic), Grammarly (Grammarly). Level: Free to start. Time: 45 min.

Founders

Research, decide and ship with a team of one.

  • A competitor report for the board. A sourced one-page comparison you can drop into a deck. Tools: Perplexity (Perplexity), NotebookLM (Google), Claude (Anthropic), Canva (Canva). Level: Free to start. Time: 1 hour.
  • A landing page in an afternoon. A live page with real copy and a hero image to test your idea. Tools: Claude (Anthropic), Ideogram (Ideogram), Lovable (Lovable). Level: Free to start. Time: 3 hours.
  • A daily digest of every newsletter. Your newsletters summarised and filed, so your inbox stays clear. Tools: n8n (n8n), Claude (Anthropic), Notion (Notion). Level: Pro. Time: 1 hour setup.

Build an app

From idea to a working app, with or without code.

  • Your first app, no code. A working app with logins and a database, built by chatting. Tools: Claude (Anthropic), Lovable (Lovable), Supabase (Supabase). Level: Free to start. Time: 1 day.
  • Ship a feature with AI pair-coding. A reviewed, tested feature in a real codebase. Tools: Claude (Anthropic), v0 (Vercel), Cursor (Anysphere), GitHub Copilot (GitHub). Level: Pro. Time: 1 day.

Sales

Research, outreach and follow-ups that feel personal.

  • Researched outreach that gets replies. Ten personal first emails, each based on real news about the account. Tools: Perplexity (Perplexity), ChatGPT (OpenAI), HubSpot (HubSpot). Level: Free to start. Time: 45 min.
  • Every sales call into the CRM. Call notes, next steps and a follow-up email, without typing. Tools: Fireflies (Fireflies.ai), ChatGPT (OpenAI), Zapier (Zapier). Level: Team. Time: 30 min setup.
  • Every inbound lead enriched, scored and routed. New sign-ups checked, scored against your ideal customer and sent to the right rep in minutes. Tools: Zapier (Zapier), Clay (Clay), Claude (Anthropic), HubSpot (HubSpot). Level: Team. Time: 2 hours setup.

Marketing

Campaigns, visuals and launches on brand.

  • A campaign image set. A moodboard, hero images and every ad size, on brand. Tools: Midjourney (Midjourney), Adobe Firefly (Adobe), Figma (Figma), Canva (Canva). Level: Pro. Time: half a day.
  • A product launch kit. Messaging, a launch post, an email and a poster, all saying the same thing. Tools: ChatGPT (OpenAI), Claude (Anthropic), Ideogram (Ideogram), Canva (Canva). Level: Free to start. Time: 2 hours.

Students & learning

Understand faster and remember for the exam.

  • Study for an exam, properly. Understand the material, test yourself, and remember it on the day. Tools: NotebookLM (Google), ChatGPT (OpenAI), Anki (Anki (open source)). Level: Free to start. Time: 30 min a day.
  • Write a research paper with real sources. A well-sourced paper, written by you, with AI as your research assistant. Tools: Elicit (Elicit), NotebookLM (Google), Claude (Anthropic), Grammarly (Grammarly). Level: Free to start. Time: 1 week.

Small business

Replies, posts and admin, done before lunch.

  • Customer replies in minutes. Friendly, consistent replies to the questions you get every day. Tools: ChatGPT (OpenAI), Zapier (Zapier). Level: Free to start. Time: 1 hour setup.
  • A week of social posts on Monday. Seven posts planned, written and designed in one sitting. Tools: ChatGPT (OpenAI), Canva (Canva). Level: Free to start. Time: 1 hour.

Teams & operations

Meetings, hiring and handovers that run themselves.

  • Meetings that turn into tasks. Every meeting ends with owners and deadlines, without anyone typing them up. Tools: Otter (Otter.ai), Zapier (Zapier), Notion (Notion). Level: Team. Time: 30 min setup.
  • Hiring in two languages. A clear job ad in English and German, with a tidy candidate pipeline. Tools: ChatGPT (OpenAI), DeepL (DeepL), Notion (Notion), Zapier (Zapier). Level: Team. Time: 1 hour.
  • Invoices from email to your books, checked. Supplier invoices read, matched and logged for approval, without retyping. Tools: Zapier (Zapier), Claude (Anthropic), Notion (Notion). Level: Team. Time: 2 hours setup.
  • New-hire onboarding that runs itself. A handbook people can question, a day-one checklist and reminders that keep week one on track. Tools: Notion (Notion), NotebookLM (Google), Zapier (Zapier), Claude (Anthropic). Level: Team. Time: 2 hours setup.

Set up one assistant once

These setup guides get one assistant ready before you run any playbook. Each one has seven steps.

  • Set up Claude once (Anthropic). Claude works best when you stop chatting and start setting it up: connect your tools, write down how you like things done, then let it run on a schedule. Steps: Pick the plan that unlocks the work; Connect your tools, read-only first; Give it your context; Turn repeat work into skills; Share it with the team as a plugin; Put the routine on a schedule; Set guardrails before you scale.
  • Set up ChatGPT once (OpenAI). ChatGPT has two modes. Chat answers. Work finishes jobs: it has a browser, runs code with internet access, keeps files between sessions and publishes Sites. Most teams never switch to Work. Steps: Pick the plan that unlocks the work; Know when to use Work; Put each job in a Project; Connect your apps; Save your methods; Schedule the routine; Set guardrails.
  • Set up Gemini once (Google). Gemini is strongest when your work already lives in Google. It reads your Gmail, Calendar and Drive, and it is the only big assistant that also makes images, video and music. Steps: Pick the plan that unlocks the work; Turn on Keep Activity; Connect your Google apps; Save repeat tasks as Gems; Group work in notebooks; Schedule it; Set guardrails.

Department playbooks for Claude, ChatGPT and Gemini

A playbook shows how one team gets a job done with a single assistant, using the features that assistant already has. They are grouped by assistant and then by department.

Claude playbooks (Anthropic)

12 playbooks for Claude. Start with the Claude setup guide.

  • Leadership: Roll Claude out to your whole team. A pilot that proves value in a month, then a skill library every department uses. Features used: Usage analytics, Organization settings, Plugins, Scheduled tasks. Level: Team. Time: 4 weeks.
  • Leadership: A Monday brief from your inbox and Slack. One short summary of what needs you this week, waiting every Monday at 8. Features used: Connectors, Chat, Scheduled tasks, Skills. Level: Pro. Time: 20 min setup.
  • Leadership: From question to board deck in one chat. A sourced research report, a one-page summary and a deck you can open in PowerPoint. Features used: Research, Claude Docs, Claude Slides, Files. Level: Pro. Time: 1 hour.
  • Sales: Call prep and deal reviews from your CRM. A one-page brief before every call and an honest review of every open deal. Features used: Connectors, Research, Skills, Claude Dashboards. Level: Pro. Time: 30 min setup.
  • Marketing: A content engine that sounds like your brand. A voice skill, an on-brand design system and a weekly content plan drafted for you. Features used: Skills, Claude Design, Scheduled tasks, Claude Slides. Level: Pro. Time: 2 hours setup.
  • Support: A support desk that answers from your own docs. Draft replies grounded in your help centre, plus a daily list of what needs a human. Features used: Connectors, Skills, Chat, Scheduled tasks. Level: Pro. Time: 1 hour setup.
  • Finance: Month-end close with a finance co-pilot. Reconciliations checked, variances explained and commentary drafted for review. Features used: Finance plugin, Claude for Excel, Skills, Scheduled tasks. Level: Pro. Time: half a day.
  • Finance: Expenses sorted and invoices out, every month. Bank lines sorted for your tax report and invoices generated from your notes. Features used: Files and folders, Code execution, Files, Scheduled tasks. Level: Pro. Time: 1 hour.
  • Ops, HR & legal: First-pass contract review against your playbook. Every incoming contract checked against your positions, with a clear list of issues. Features used: Skills, Legal plugin, Claude Docs. Level: Pro. Time: 45 min.
  • Ops, HR & legal: A company brain your team can ask in Slack. Answers from your own docs, right where people already ask questions. Features used: Connectors, Skills, Claude Tag, Scheduled tasks. Level: Team. Time: 2 hours setup.
  • Product & tech: Build an internal tool with Claude Code. A small working app your team uses, built by planning first and coding second. Features used: Claude Code, Artifacts. Level: Pro. Time: half a day.
  • Creative & video: Edit a talking-head video with Claude Code. Silences and retakes cut, captions burned in, exported for Reels and Shorts. Features used: Claude Code, Skills. Level: Pro. Time: 1 hour.

ChatGPT playbooks (OpenAI)

10 playbooks for ChatGPT. Start with the ChatGPT setup guide.

  • Leadership: A team dashboard page that updates itself. A private web page with your weekly numbers and notes, refreshed on a schedule. Features used: ChatGPT Work, Sites, Scheduled tasks. Level: Pro. Time: 1 hour setup.
  • Sales: Account research and follow-ups for every deal. A sourced account brief before the call and a follow-up draft after it. Features used: Projects, Deep research, Chat. Level: Pro. Time: 30 min.
  • Marketing: A competitor watch that only pings you when it matters. A daily check on competitors, with a message only when something new happens. Features used: Chat, Scheduled tasks, Projects. Level: Pro. Time: 15 min setup.
  • Marketing: A research report that becomes a web page. A sourced report turned into a clean, shareable Site. Features used: Deep research, ChatGPT Work, Sites. Level: Pro. Time: 1 hour.
  • Support: Reply drafts the moment a customer emails. Each new customer email summarised, with a draft reply ready to paste. Features used: Gmail connection, Chat, Scheduled tasks. Level: Pro. Time: 20 min setup.
  • Finance: Your spreadsheets, explained and charted. Plain-language answers, clean charts and a summary of what changed, from any sheet. Features used: Data analysis, Excel and Sheets extension. Level: Pro. Time: 30 min.
  • Ops, HR & legal: An HR and policy helper new hires can ask. A shared Project with your handbook that answers questions and cites the page. Features used: Projects, Project instructions, Custom GPT. Level: Pro. Time: 1 hour setup.
  • Ops, HR & legal: Let ChatGPT do the web legwork. Information from many websites collected into one clean spreadsheet. Features used: ChatGPT Work, Browser, Files. Level: Pro. Time: 45 min.
  • Product & tech: Automate a boring task with Codex. A small script or tool that does a repeat task for you, built and tested by Codex. Features used: Codex, Scheduled tasks. Level: Pro. Time: 1 hour.
  • Creative & video: Product photos from one phone picture. Clean shop photos and lifestyle scenes from a single snap of your product. Features used: Images. Level: Free to start. Time: 45 min.

Gemini playbooks (Google)

9 playbooks for Gemini. Start with the Gemini setup guide.

  • Leadership: A morning brief from Gmail and Calendar. Your day in one message: meetings, what to prepare and emails that need you. Features used: Connected apps, Chat, Scheduled actions. Level: Pro. Time: 15 min setup.
  • Leadership: Deep research you can listen to on the way in. A sourced report on any question, plus a spoken summary for the commute. Features used: Deep Research, Audio overviews, Canvas. Level: Free to start. Time: 30 min.
  • Support: Sort and answer customer messages in Sheets. Every message in a sheet tagged by topic, with a tailored reply drafted next to it. Features used: Sheets, Fill with Gemini, Gemini in Sheets. Level: Team. Time: 30 min.
  • Ops, HR & legal: Long email threads into one clear doc. A tangle of replies turned into a structured doc, then a recap email from it. Features used: Gemini in Gmail, Gemini in Docs. Level: Team. Time: 15 min.
  • Ops, HR & legal: A team of Gems for the tasks you repeat. Saved experts for your recurring jobs, so nobody retypes long prompts. Features used: Gems, Files. Level: Free to start. Time: 1 hour.
  • Ops, HR & legal: Plan an offsite with Tasks in Gemini. Venue options, a draft agenda and calendar holds, worked out in the background. Features used: Tasks in Gemini, Docs, Calendar. Level: Pro. Time: 1 hour.
  • Ops, HR & legal: A training kit from your own material. Quizzes, flashcards and a spoken summary from your docs, for new hires or students. Features used: Files, Audio overviews, Quizzes & flashcards. Level: Free to start. Time: 30 min.
  • Product & tech: A small web tool built in Canvas. A calculator, checklist or form your team can use, built and previewed in the chat. Features used: Canvas. Level: Free to start. Time: 45 min.
  • Creative & video: A launch post with image, clip and sound. A hero image, a short video clip and a music bed, all from one chat. Features used: Nano Banana 2, Video generation, Music generation, Chat. Level: Pro. Time: 1 hour.

Want to learn a single tool first? See the step-by-step lessons, or compare plans and prices on the compare page.